Gordon Avenue Library
1500 Gordon Avenue
Charlottesville, Virginia 22903

Parking:

Overflow parking may be available at Venable School at the corner of Gordon Ave. and 14th St.

More info:

(434) 977-8467
info@jmrlfriends.org

Processing donations — sorting, placing, pricing, packing and storing — require a considerable amount of effort by a large number of volunteers throughout the year.

Sorting

Sorting requires a certain level of knowledge of books that is acquired by experience, dedication, and a willingness to learn. The physical process requires a degree of dexterity and fitness. Sorters need to be detail oriented.

Sorters examine each donated volume to determine:

• Is the particular item saleable?
• If not, should it be donated to another cause, or recycled?
• If suitable for sale, is the item rare and/or valuable? Is it otherwise collectible because it is signed, inscribed? what is the edition, printing or state (or issue) of the book? Is it an author’s first book? A limited edition?

Placing

Physical effort is required in moving carts loaded with books around the work area, and delivering books to the appropriate station.

Pricing

Certain books, largely fiction, can be priced using a simple formula provided by the Friends. Other subjects require a more subjective assessment and pricing within more general guidelines which are provided. A degree of knowledge of the subject area is beneficial.

Packing

Packing books for storage is extremely important for the safety of the books and for the Friends’ staff and volunteers and contributes significantly in the economic use of limited storage space. Packing requires a degree of physical work, but not the handling of full and potentially heavy boxes.

Storing

Volunteers may, if they are able, transfer boxes of priced items to carts. The delivery to storage areas and the physical stacking of boxes is undertaken by paid staff.

Interested in volunteering year-round? Please contact us at info@jmrlfriends.org or call 434.977.8467.

Before the sales can begin, volunteers and staff handle physically demanding tasks:

• moving and setting up tables and shelving
• delivering full boxes from storage areas
• placing and arranging sale items on shelves

Throughout the sales, volunteers play a vital role as Storage workers, Shelvers, Checkers and Cashiers.

Storage workers

• handle heavy boxes
• load carts
• deliver loaded carts to the Shelvers
• remove and store empty boxes
• are physically active

Shelvers

• keep the shelves tidy and restocked throughout the sale
• straighten the shelves to make room for fresh inventory
• should be detail oriented

Checkers

• interact with the public, often during extremely busy times
• deal with numbers and simple arithmetic functions
• provide a total value for an individual’s purchases
• largely work sitting down
• handle customers’ purchases, some standing and a degree of physical dexterity required

Cashiers

• collect the cost of customers’ purchases
• should be good with numbers, detail oriented and capable of making change
• are responsible for a cash box and for the collection and retention of payment slips
• largely work sitting down
• are not normally expected to encounter any extraordinary physical exertion

Money Counters

Count and total the money in returned cash boxes, reconciling the results with supporting sales vouchers. Count and bundle cash and check receipts, making them ready for bank deposit. Volunteers for these positions need to be practiced in handling money, numerate, and detail oriented. Volunteers must be able to work in closed spaces; claustrophobics need not apply!

Bulk Sales Area

• receive, pack, and store purchases made by customers who buy in bulk.
• physically handle large quantities of books and heavy boxes
• keep a cumulative total of purchases for each bulk customer
• complete appropriate records
• must be detail oriented
• may be involved in the physical transfer of boxes to the buyer’s vehicle
• must be able to work under pressure, keep a cool head and a calm appearance

Room Managers

Room Managers are responsible for the management of a particular sale area.These positions are ordinarily reserved for volunteers with several years’ practical experience, and are filled by invitation of sale management.

My preferred type of work:

Room Manager
Bulk Purchase
Cashier
Money Counter
Checker
Clean-up
Set-up
Stocker/Shelver
Wherever I’m needed

Best days for me to work:

Weekdays
Weekends
I’m Flexible

Best hours for me:

Mornings
Early Afternoon
Late Afternoon
Evenings

Name:

Email:

Preferred phone number:

Can volunteers do Community Service work during the Sale?

Although not normally possible throughout the year, community service by a limited number of individuals is possible during the sale. Such service is usually performed by younger, physically capable individuals who are able to cope with the demands encountered moving boxes in storage and sales areas. Applications for such service must be made well in advance of the sale.

Before the sales can begin, volunteers and staff handle physically demanding tasks:

• moving and setting up tables and shelving
• delivering full boxes from storage areas
• placing and arranging sale items on shelves

Throughout the sales, volunteers play a vital role as Storage workers, Shelvers, Checkers and Cashiers.

Storage workers

• handle heavy boxes
• load carts
• deliver loaded carts to the Shelvers
• remove and store empty boxes
• are physically active

Shelvers

• keep the shelves tidy and restocked throughout the sale
• straighten the shelves to make room for fresh inventory
• should be detail oriented

Checkers

• interact with the public, often during extremely busy times
• deal with numbers and simple arithmetic functions
• provide a total value for an individual’s purchases
• largely work sitting down
• handle customers’ purchases, some standing and a degree of physical dexterity required

Cashiers

• collect the cost of customers’ purchases
• should be good with numbers, detail oriented and capable of making change
• are responsible for a cash box and for the collection and retention of payment slips
• largely work sitting down
• are not normally expected to encounter any extraordinary physical exertion

Money Counters

Count and total the money in returned cash boxes, reconciling the results with supporting sales vouchers. Count and bundle cash and check receipts, making them ready for bank deposit. Volunteers for these positions need to be practiced in handling money, numerate, and detail oriented. Volunteers must be able to work in closed spaces; claustrophobics need not apply!

Other positions

Other positions are ordinarily reserved for volunteers with several years’ practical experience, and are filled by invitation of sale management. Such positions include:

• Room Managers – responsible for the management of a particular sale area
• Treasurer’s Assistants – handle cash, check cash boxes and total slips handed in by cashiers

My preferred type of work:

Cashier
Money Counter
Checker
Clean-up
Set-up
Stocker/Shelver
Wherever I’m needed

Best days for me to work:
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
I’m Flexible

Best hours for me:

Mornings
Early Afternoon
Late Afternoon

Name:

Email:

Preferred phone number:

More info:

(434) 977-8467
email us at info@jmrlfriends.org

Until further notice all donations will go to the new Crozet Library Building Fund. If you would prefer a donation to the Friends, or to specify any other purpose, there is a place to do so when filling out the form.

Until further notice all donations will go to the new Crozet Library Building Fund. If you would prefer a donation to the Friends, or to specify any other purpose, there is a place to do so when filling out the form.

Endowment Fund

In July of 1992, the Friends of the Jefferson Madison Regional Library created the Library Endowment Fund with the Charlottesville Albemarle Community Foundation. Starting with an initial gift of $ 20,000 from the Friends in honor of Jane and Art Hess, long term volunteers with the Friends and the “heart and soul” of the annual Book Sale, the Endowment Fund has grown from that initial $ 20,000 to well over $950,000. The growth represents three sizable bequests, annual gifts from the Friends and countless donations from individuals and groups over the intervening 15 years.

The purpose of the Fund is to support the charitable and educational purposes of the Friends and its affiliated agencies, including the library. The Fund is not used to replace existing and future public funding for JMRL or its State Aid book budget.

Examples of the grants which have been made are:

• Hiring of summer Librarian interns
• Expansion of JMRL collection of books on tape
• Upgrade of Mont Ave web site
• Foreign language materials for Hispanic and other immigrant communities
• Purchase of archival reproduction equipment
• Joint funding with community groups in Nelson County of architectural study to support grant request to double the size of the County’s branch library

If you are interested in giving a bequest, contact:
John Halliday, Director
Jefferson-Madison Regional Library
201 East Market Street
Charlottesville, VA 22902
Phone: 434-979-7151 ext. 206

We appreciate your delivering donations in boxes (cardboard, wood, plastic, any shape or size) or in shopping bags (plastic or paper) if you have them. If you do not have a container then please stack them on the table.

Spring 2013: Book donations will be accepted through March 22. Donations will resume being accepted April 11, after the Book Sale.

Where to Donate:

The Friends of the Library is located in the Gordon Avenue Library Basement Lobby (off the parking lot). The Gordon Avenue Library is located at 1500 Gordon Avenue, Charlottesville, VA. Inside the lobby, to the left as you enter, there is a large wooden table upon which donations should be placed.

Large donations should be brought to the Gordon Avenue Library. Smaller donations (of 3 or less boxes or bags) to any branch of the Jefferson-Madison Regional Library. See www.jmrl.org for branch locations and hours.

If unable to deliver donations, arrangements can be made for pick-up. Call 434.977.8467 or email info@jmrlfriends.org

When NOT to Donate:

In order to prepare and operate our sales efficiently, we respectfully ask that the public refrain from making donations to any of our branches one week prior to the opening day of a sale, for the duration of each sale, and for two days after a sale is completed.

What we would like to receive:

• Books on all subjects, of all ages, for all ages, in a condition that will sell.
• Pre-recorded audio and video tapes.
• Records, compact discs, sheet music.
• Specialist magazines in fine woodworking, military and naval history.

What we DO NOT want donated:

Books that are in a poor or bad condition, i.e. having one or more of the following:

• broken spine; missing pages or covers
• water, food or other stains; mildew; rot; excessively yellowed pages
• crudely, heavily or excessively annotated, highlighted, underlined or otherwise marked

Books for which there is no ready market:

• Reader’s Digest Condensed Books; 1950s Book Club Editions of hard back general fiction
• Hallmark or Gibson books; Harlequin paperback romances
• Omnibus editions of books categorized as general fiction, however, we DO accept omnibus editions of fiction in crime/mystery, westerns and science fiction.

Other items we cannot sell:

• Books bearing the “Daedalus Books Complimentary Copy” stamp.
• Home recorded audio or video tapes.
• General magazines – simply because we no longer sell them.

Please note that donations that we cannot use are disposed of in one of the following ways:

• given to another worthy cause: e.g. schools, institutions, self-help groups, etc;
• made available to the public through the library branches’ free paper-back book boxes
• ecologically recycled.

Until further notice all donations will go to the new Crozet Library Building Fund. If you would prefer a donation to the Friends, or to specify any other purpose, there is a place to do so when filling out the form.

Endowment Fund

In July of 1992, the Friends of the Jefferson Madison Regional Library created the Library Endowment Fund with the Charlottesville Albemarle Community Foundation. Starting with an initial gift of $ 20,000 from the Friends in honor of Jane and Art Hess, long term volunteers with the Friends and the “heart and soul” of the annual Book Sale, the Endowment Fund has grown from that initial $ 20,000 to well over $950,000. The growth represents three sizable bequests, annual gifts from the Friends and countless donations from individuals and groups over the intervening 15 years.

The purpose of the Fund is to support the charitable and educational purposes of the Friends and its affiliated agencies, including the library. The Fund is not used to replace existing and future public funding for JMRL or its State Aid book budget.

Examples of the grants which have been made are:

• Hiring of summer Librarian interns
• Expansion of JMRL collection of books on tape
• Upgrade of Mont Ave web site
• Foreign language materials for Hispanic and other immigrant communities
• Purchase of archival reproduction equipment
• Joint funding with community groups in Nelson County of architectural study to support grant request to double the size of the County’s branch library

If you are interested in giving a bequest, contact:
John Halliday, Director
Jefferson-Madison Regional Library
201 East Market Street
Charlottesville, VA 22902
Phone: 434-979-7151 ext. 206

10 am – 7 pm all days | 1/2 price day: Nov 16-17

NEW POLICY: No scanners or other electronic devices will be permitted during the first three hours of the first day of the book sale.

Fabulous books, recordings, games and puzzles, and ephemera of all types will be available. As in past years, the public is invited to Jump Start Your Holiday Shopping, with a wide selection of Great Books at Great Prices for a Great Cause.

Members Only Preview Sale:
Friday, Nov 8, 5-7pm

All members up to date on their membership dues can purchase up to $50 worth of materials before the first day of the sale. To become a member, see: http://jmrlfriends.org/join.

Items from the Valuable and Attractive list will not be available at this time. Scanners and other electronic devices will not be permitted at this special event.

Proceeds benefit programs and services of the Jefferson-Madison Regional Library.

FOL will be accepting donations through Nov 1 and will resume accepting donations Nov 20.

Location:

Gordon Avenue Library
1500 Gordon Avenue
Charlottesville, Virginia 22903

Parking:

Overflow parking for the Sale may be available weekends and evenings at Venable School at the corner of Gordon Ave. and 14th St.

Volunteering:

See Volunteering for the Fall Book Sale

More info:
(434) 977-8467
info@jmrlfriends.org

Your qualifying membership donation entitles you to voting privileges for one year from the date of payment of that donation.

Membership Levels

In September 2008 the Friends changed their Friends of JMRL Bylaws (pdf) to expand membership categories and voting rights.

In addition to existing family membership, new categories were approved for senior citizens and students; for members donating their time, and Associate memberships for younger individuals. Voting was also made available to individual members of families.

While family, senior citizen and student voting memberships are obtained by payment of at least the minimum dues appropriate to their category; volunteers may apply for voting membership by donating their time in voluntary service with the Friends.

Individual family members may obtain personal voting rights by paying at least the minimum due for each particular membership category. (Thus a family unit of two adults would, on payment of $20 or more, be eligible for two votes at any membership meeting.)

Membership Dues

Student (age 18 or older, currently in school): $5.00
Senior (age 65 years or older): $5.00
Individual: $6.00
Family: $10.00
Friend: $10.00 – $99.00
Benefactor: $100 – $499
Sponsor: $500 – $999
Patron: $1,000 or more
Contributions in excess of $10.00 are tax deductible.

A new Associate (non-voting) membership is now available to individuals aged 13 to 17 years (inclusive) who donate their time by voluntarily working for the Friends. (Community Service required by another entity (e.g. a court or school) will not qualify for an Associate membership.)

Please print out the form and mail to:

Friends of the Jefferson-Madison Regional Library
1500 Gordon Avenue
Charlottesville, VA 22903

Please make checks payable to: Friends of the Library

Membership Form (pdf)

Until further notice all donations will go to the new Crozet Library Building Fund. If you would prefer a donation to the Friends, or to specify any other purpose, there is a place to do so when filling out the form.

Ways to Volunteer

1. Help with the Friends’ activities:

• throughout the year, helping to process donations
• work the book sale in the spring of each year

2. Help your local library staff with time you can spare or special skills you have. Someone in the library will be glad to tell you how to find out about volunteer opportunities.

3. Donate books, records and magazines to the FRIENDS for their annual book sale which is the main source of funding for many library programs. Also, the FRIENDS can re-donate some of these items to schools and service organizations. Donations are accepted all year long. Bring them to the parking-lot entrance of the Gordon Avenue Library, or to your local library or the bookmobile.

4. Patronize the book sale. Help advertise it by word of mouth.

5. Tell others about the FRIENDS’ activities.

6. Help us recruit new members and volunteers.

Volunteering for the Spring Sale
Volunteering for the Fall Holiday Sale
Volunteering Year-Round

Sept 20, 2012
Jan 17, 2013
April 24, 2013 [6pm at Northside Library]
June 20, 2013 (annual meeting)

FOL Newsletters

Spring 2012 (PDF)

Our Bylaws

Friends of JMRL Bylaws (PDF)